We’ve put together a list of recommendations for the perfect photocopier for the small business; chosen with the budget and needs of small business owners in mind.

For a small business even a standard piece of office equipment such as the photocopier can represent a big investment. It’s not just the initial purchase price you need to consider, but also the monthly cost of the service agreement, toner, paper usage, even electricity.

This is why when we decided to compile a list of the 5 best photocopiers for small businesses, we took a long hard look at how to balance business needs with budgetary restrictions.

A photocopier can cost anywhere from under £100 to £10,000 and above. So for the purposes of this guide we ignored the cheap-and-cheerful and the expensive top-of-the-range copiers. Instead we looked at solid, reliable machines without many unnecessary frills. These range in price from £750 to £1,500.

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Our 5 best small business multifunction printers

Below are our recommendations from lowest to highest price.

1. Canon iR 1730i

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Canon imageRUNNER 1730i

Best value photocopier for small businesses

This multifunction printer consistently delivers top quality black and white copies, quickly and reliably, at a price that is one of the lowest in its class.

A truly compact design that weighs in at only 43 kilograms, the Canon iR 1730i offers remarkable productivity with a print speed of up to 30 copies per minute (cpm), a maximum paper capacity of 2,300 sheets and a resolution of 1200 x 1200 dpi.

A large adjustable touchscreen display and intuitive interface provides you with instant access to a wide range of functions, from editing single images to producing long copy runs. In addition the Canon iR 1730i offers scan-to-mail capability as well as scanning to and printing from a USB memory stick.

Connection to a network is straightforward, and it can even deliver remote diagnostics, print volume readings and consumables monitoring. Finally, an integral security feature utilising PINs enables you to keep track of costs.


2. Ricoh Aficio MP 2000

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Ricoh Aficio MP 2000

A real workhorse

The Ricoh Aficio MP2000 is a black and white A4 laser photocopier that will fit into the smallest of office space, yet is capable of delivering speeds of 20 cpm.

Even when running at top speed, it maintains a high quality output of 600 x 600 dpi print resolution. It boasts 2 x 250 sheet paper trays, a large 1,600 paper sheet capacity with 100 sheet bypass and will take documents up to A3 size.

The Aficio MP 2000 is quickly and easily transformed into a multifunctional machine with user-friendly print, duplexing, scan and fax functions. There’s also the option of a 50 sheet Automatic Reversing Document Feeder (ARDF).

If you’re looking for a copier that delivers professional documents and service every time without fail, then look no further than the Aficio MP 2000.


3. Sharp MX-M260

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Sharp MX-M260

Intelligent and extremely flexible

Performance and versatility in a neat compact design, Sharp MX-M260 has a host of additional options to enable you to customise it to meet your needs exactly.

The MX-M260 is a black and white multifunction machine which reproduces up to A3 documents via an easy-to-use display. It has a large 2,100 paper storage capacity combined with an enhanced resolution of 600 x 1200 dpi that will deliver A4 documents at 26 cpm and A3 at 15 cpm.

What really sets the MX-M260 apart is the ability to add a number of performance enhancing options such as powerful network utility software so that the whole office can utilise printing, scanning and faxing.

One of the MX-M260’s most innovative options is an ingenious internal finisher which offers automatic sorting, stapling and offset stacking capabilities without a bulky external unit. There is also the option of a reversing single pass feeder and even a job separator to prevent incoming faxes from being mixed up with copy or print runs.


4. Ricoh Aficio MP C305SPF

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Ricoh Aficio MPC305SPF

A beauty inside and out

Ricoh has another machine in our top 5, this time the MP C305, a powerful colour copier which offers an amazing balance of price and performance. With striking looks and functionality, it offers everything you could need in order to copy, print, scan and fax with reliability and ease of use.

Weighing in at just 44 kg, its compact size contains a modest 250 sheet paper tray but delivers enough power to print up to A4 at a swift 30 cpm in both black and white and colour printing modes.

A side-by-side comparison reveals that it delivers superior functionality to any other machine in its class. It features copy, print, scan, fax and ARDF as standard, while an optional hard disk offers features such as customized home screen, locked print, scan to URL, paperless fax and print from USB.


5. Toshiba e-Studio 2050C

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Toshiba e-Studio 2050C

A team player

The entry-level compact 2050C is a colour multifunction printer that’s very cost effective. Whether in black and white or colour, it prints at a good 20 cpm and can scan 50 full colour images per minute at a resolution of 300 dpi. Additional standard features include the ability to handle paper up to A3 and automatic duplexing.

To add to its flexibility there are several options including a 100 sheet ADF, large capacity feeder and different sized paper cassettes; when combined the Toshiba e-Studio 2050C can hold 2,900 sheets from 5 different paper sources.


 

Choosing the right copier for you

It always pays to shop around – by comparing quotes from different suppliers you can be confident that you are getting the best deal. Click below to complete one short form, and you’ll get quotes tailored to your needs from top suppliers. It only takes a minute.

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Author - Nigel Vaughan

Nigel has over 10 years experience in digital marketing, and loves tech and all kinds of electronics. A keen cyclist and cycle-tourist, he has cycled through 25 countries worldwide.

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